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Town of New Haven Selectmen’s Meeting

7:00 pm Town Clerks Office

Tuesday January 9, 2007

Present: Paul Audy, Burt Allen, Keith Hall, Barb Torian

Others: Dave Pidgeon, Jerry Smiley, Pam Marsh, Phil Busier, Roger Boise, Jim Gallott, Maryann Tricou, Harold Tricou, Susie Leonard, Polly Darnell, Chris McKhann, Christine Phillips, Phil Busier

AGENDA: Results

Read and approve minutes make corrections if needed. 

ROADS

• Bill Barnard – Painting Lines on Roads – Will keep in budget

• Update –
  •  Road Forman’s Meeting in New Haven Jan 24^th
  • Need new trailer to haul chloride – Would not be over 1000 gallons.
  • The 99 truck is due to be replaced or at least put a new body on – Will not be looking at a new truck this year.  Will keep money in budget for a new box.
  • New Tractor – Paul Choiniere is interested in purchasing the old loader and the tractor.  Burt Allen will talk to him.
  • Tandem Truck – Not this Year
  • Need a conveyor - Discussion of how dangerous it is not to have one.  Can’t put layers of materiel against the building sides.  Discussion of how much a used one would cost.  Perhaps Gary Orvis could build one. 
  • Need full set of signs and barricades – will put in budget.
  • Need a Pindle hook – O.K. to purchase one.
  • Town Shed – Would like to add a wash rack – add on to town shed on west side.  Could be made wide enough to store the grader. No action
  • Enclose the pole barn – maybe heat it. -   No action
• Certificate of Mileage – Signed and hold for more info. on ancient highways.
• Nextel phones – Will continue.  O.K.  to replace the phone that broke.
• Dog Team Street Lights – Some want on; some want off.  – Discussion Burt Allen told CVPS to turn off the light by the restaurant location, because the person across the street was complaining.  Received a call from someone on the road asking why the lights had been turned off.  People hangout in the parking lot and by the river, and get into trouble it is better to have a light. Will revisit the situation in the spring.
• Set up meeting with Panton Selectboard – Ron Atkins – Trading work. – What are the liability issues of this?
• Town / Palmer Agreement – Burt Allen will talk with John Palmer.

NEW BUSINESS

Visitors Business:

• Suzy Roorda – Town Hall Applications. – Travis Paquette has not gotten back to Suzy.

She tried to get him to come to this meeting.  Burt Allen did talk to him.  Travis Paquette

said he was charging just enough to cover certificates for the kids.  He could raise his prices enough to give some to the town.  Burt Allen - saw no reason to charge him.  Keith Hall - it is important to treat everyone the same.  There is still no proof of insurance or a copy of his registration form.  Will call VLCT about the liability involved.  Current Town Hall application expires on Jan. 16^th.  Selectboard will wait until Travis Paquette comes into talk with them.

• Travis Paquette – Use of Town Hall – No show. See above.

Sign applications:      Friends of the Library - Chocolate Delight night

                                    Jody Thompson – Scrap booking

                                    Fire Dept – Pancake breakfast – 4^th Sunday of the Month

Dave Pidgeon – Would like the Selectboard to not accept any petitions for political causes.  Keep the Town Report and Town Meeting as New Haven business.

• Ball Field matching grants – $17,000. – This is a reminder to put money in the budget for the agreement signed last year for matching funds for a grant to put the land behind the school and Town Hall into recreational use forever.  Burt Allen – can’t see spending any money on a ball field until they know what is going to happen to the Dana - King House.

Discussion of what to do with the Dana-King House.

Roger Boise – Don’t do anything about offices until there is a decision on what to do with the house. 

Susie Leonard – The Town has supported keeping the house with several votes.  Many people would like to see the house used for something.  The community needs to be informed.  More discussion.

Discussion of fire safety and distances needed if the house is left / the “L” is taken off and a new building is put up.

• Jerry Smiley – Town Office Space - cost estimates – 8:00 pm -  The cost estimate came out near 1 million for the project.  This seemed too high so Jerry Smiley went back to Bud Carpenter asking him to please submit some more information.  He came back with a number of $327,000.00 for the building which does not include many costs involved in the project.  Discussion of differences between estimates.  Jerry Smiley is not a licensed architect, but does have experience.  Bud Carpenter would provide structural engineering and would count on sub contractors to get State permits.  Jerry Smiley is concerned that sub contractors may not be able to get State approval. Jerry Smiley suggests that the board hire Susan Randolph Davis from Monkton to be the lead architect to over see the project.  The board could interview her. Jerry Smiley has discussed the idea of her providing “partial services”.  Jerry could still do work on the working drawings and go to the State. And Susan Davis would provide official stamps of approval when needed. Discussion of the bid process.  Supervising architect and clerk of the works would be required.  Discussion of trying to get accurate comparisons.  Discussion of deciding what the town wants and then putting the information out to bid.  So everyone is providing the same service.  People are uncomfortable with asking one person if they can do the job.  Discussion of not wanting to build cheap and have things left out that should have been included.  That is different then building inexpensively.  Discussion of options and what should happen next.

Dave Pidgeon – Don’t do anything until something is done with the Dana-King House.  He believes that there will not be a need for books in the future that everything will be done electronically.

Discussion – about adding on to the current Town Hall.

More discussion of what to do next.  Selectboard would like to have the town vote on what to do with the Dana-King House.

• Keith Hall Motion to pay bills and sign pay orders and documents. Second Paul Audy all agree.
• Keith Hall   - Saw a demonstration of a floor burnisher – It heats the floor and refinishes it.  Would need to be done every few weeks.  $2100.00 School would pay half.  $90.00 per month for 24 months purchase for $1 at the end of the lease.  Paul Audy O.K. to purchase with school.  Second by Burt Allen, All agree.
• All Selectboard alternates agreed to accept the responsibility if needed.

• Outside agency petitions – change of request – If the dollar amount is changed the agency will need to file a petition in order to get their request on the ballot.
• Listers – Legislature changed the law regarding Veterans Exemption from $10,000. to $40,000. Three people in town who qualify – Would need to put an article on warning.  – Will put an article on the warning.
• Auditors will be over budget - did work in same calendar year as last year’s auditors.  Budget request $3000.00 for 2007.

• Appointments   - no action

Conservation Commission

Energy Coordinator

Addison County Transit Resource

Transportation Advisory Committee (TAC)

MISC. Correspondence

• Christopher Bray – Thank You for talking with – Plan to stay in touch
• Hospice Volunteer Services – Thank you for funds
• Vermont State – Dept of Taxes – Locally Approved Agreements – Expiration of All Prior agreements. – Municipality will have to make up the education tax from any exempted properties.
• VLCT – Thank you for continuing Health Insurance
• Ouimette – Madden vs Vermont Supreme Court – Letter stating the Town does not wish to participate in the appeal
• VLCT – legislative priorities
• Vermont State – Certificate of Mileage.
• Keith Hall – Review of joint agreement for division of custodial work.  Added that:  the school custodian will dry mop the gym floor after school.  The school will be responsible for the daycare that operates in the cafeteria; this includes cleaning up, cleaning bathrooms, and providing supplies for the operation and maintenance of this activity.  The town custodian will wet mop the gym floor at least once a week.  In the long term it is recommended to purchase / lease a floor burnisher jointly with the school.  This would prevent the slippery floor issue and help restore and protect the floor.  Cost of $2100.00.  Could be purchased for $90.00 month for 24 months, with a $1.00 purchase at the end.

NEWS LETTERS

·        Candidate Bulletin

·        VLCT

·        Opinions

·        Valuation Views

·        Addison County Regional Planning

·        Solid waste district

Treasurers Report

Sign pay orders

 Adjourn: 9:35

 Respectfully submitted:

Barbara Torian